From Chaos to Clarity: A Club’s 35% Growth Story
Learn how a volunteer-run windsurfing group in Oregon streamlined operations, reduced burnout, and grew to over 325 members—with one tool.
The Problem: Too Many Tools, Too Little Time
Like many volunteer-run groups, Columbia Gorge Windsurfers (CGW) had outgrown their homegrown systems. Event registration was inconsistent. Member communications were fragmented. Dues were tracked manually.
“We had people showing up to events unregistered, missing key updates, or forgetting to renew their membership. It was burning out our board.”
Everything required constant oversight: RSVPs, payments, member records—it all lived in disconnected tools. The board was spending more time managing logistics than building community.
The Solution: One Platform, Total Clarity
That changed when CGW moved to GroupFlow.
“Now I log in, and everything’s there—new members, event signups, payments, internal notes. It’s made running this club manageable again.”
With GroupFlow, CGW consolidated their tools into a single, club-focused platform:
- Online Events: Members register and unregister themselves. Waitlists are automated.
- Payments: Dues and event fees are collected online with reminders and receipts.
- Profiles: Club leaders add notes to help coordinate shared memberships, track renewals, or mark inactive members.
- Messaging: Members message each other directly—no emails or texts required.
The Results: Smoother Events and Stronger Engagement
Since switching to GroupFlow, CGW has grown from around 240 to over 325 active members—a 35% increase.
“We’re seeing more consistent participation at events, and it’s easier for new people to join and get involved.”
Volunteer burnout eased. The board could now focus on growth, member experience, and fun.
“Even our least tech-savvy members picked up GroupFlow right away. It’s clean, straightforward, and doesn’t overwhelm people with too many buttons or menus.”
CGW even replaced their old discussion list with GroupFlow’s built-in forums and member announcement tool, keeping everything under one roof.
Built to Grow, Not Just Survive
While CGW isn’t rushing to scale, they now have the infrastructure to grow smoothly.
“We’re working on partnerships and new event formats now that we’re not buried in admin work. GroupFlow gave us our weekends back.”
Try GroupFlow for Your Group
What worked for Columbia Gorge Windsurfers can work for your group too.
✅ Event coordination without the chaos
✅ Online dues and payments that just work
✅ Member tools that are easy for everyone—tech-savvy or not
✅ One place for everything (no more juggling spreadsheets)
Whether you're growing fast or just trying to stay sane, GroupFlow gives your group a single, streamlined system to thrive.